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Jobs tab

In this article, we will explore the functionalities of jobs and custom fields, along with their impact on work order management.

Updated over a week ago

Adding and Managing Jobs

Frontu's Jobs tab enables users to effortlessly add completed jobs to work orders. By clicking the "Add" button, users can select from a dropdown list of standard jobs already created in the system's backend environment. Alternatively, they can create and add new non-standard jobs to capture specific work orders.

If job is calculated by any type of units, decimal values are available. User can added not full units by using format 0.00.

Once all the necessary information is filled out, users can save the job by clicking either the "Save" or "Save and add" button, facilitating a smooth workflow. All added jobs will be visible in the "Jobs" tab, providing a centralized overview of completed work orders.

If there are jobs with different dates, they are grouped by the intervention time.

If the user creates a new job, the app adds the current time in the intervention field.

Scanning Equipment Codes

Frontu introduces a convenient "Scan" button alongside the "+Add" button. When pressed, users are redirected to the scan screen, allowing them to scan equipment codes. The system automatically searches for a job associated with the scanned equipment serial number. If a corresponding job is found, the job card opens, prefilled with predefined data for seamless job completion.

Various error messages may appear, such as when equipment or a specific job is not found or when the scanned code is empty.

Creating New Equipment or Jobs

In cases where an equipment item is not listed, users can create a new equipment entry. Simply enter the equipment title in the field, and if it does not exist yet, the option to "Create new equipment" will appear. Users can select this option, which opens an equipment form to fill in all the necessary information.

Similarly, if a desired job is not available in the list, users can create a new job by entering its name and clicking the "Create new using search text" button. This flexibility empowers users to include all relevant equipment and work orders within the work order.

If new job is being created, application user must fill all required information. Measurement units will have a dropdown list where all the units created by administrator will be visible. Application user can not create a new unit but can select from the list.

Non standard jobs search is limited to 255 symbols.

Editing and Deleting Jobs

The Jobs tab allows users to edit and modify job information. By clicking on an already added job in the list, users can access the "Edit job" window and make necessary changes. Furthermore, if a job needs to be removed, users can simply click the recycle bin icon located in the upper-right corner of the "Edit job" window to delete the job from the list.

Managing Required Job Information

In the administrator environment, suggested jobs may include a label "Missing info," indicating that users must provide job duration or units to proceed. A work order cannot be completed without entering the suggested job duration. By clicking on a suggested job, users can prefill the suggested duration or amount but are also able to enter the actual values for accurate tracking. It's important to note that the suggested label will be visible within the job but will not appear elsewhere, such as in the PDF act.

Customizing Job Durations

Frontu simplifies the process of managing job durations by providing suggested durations or amounts for each job. When clicking on a suggested job, the suggested duration or amount is prefilled, but users have the flexibility to enter the real value. While the suggested label is visible within the job, it does not appear in the final PDF act, ensuring accurate representation of the actual job duration.

What is more, if job has "Default duration" set up in the administrator platform, application displays it together with "Suggested" amount.

Calculate durations & prices if work order status was changed to stopped/unsigned

App calculates durations and prices not only when work order becomes completed but also when its status is changed to stopped or unsigned. In this case the PDF act always shows correct information with current information filled by a technician.

Deleting Unfilled Suggested Jobs

To maintain a clean and organized job list, Frontu offers the option to delete all unfilled suggested standard jobs. By clicking on the three dots near the "Scan" button, users can access additional features, including bulk delete. This convenient feature allows users to remove all unfilled jobs from the list in a single action, streamlining the job management process.

Tracking Work Order Progress

Starting from version 5.1.27, Frontu provides users with valuable insights into work order progress. Two additional lines, "Total time spent in work order " and "Time left to log," are displayed. The "Total time spent in work order " calculates the time the work order was actively in progress, excluding any time when the work order was paused or on hold. This feature is especially useful for work orders that span multiple days or weeks, where jobs are added at the end of the process. Users can accurately assess the overall time it took to complete a work order and ensure that all time spent is appropriately attributed to jobs. The "Time left to log" indicates the remaining time needed to log for the work order, considering the logged job durations. This feature provides a clear overview of the progress and remaining work required for the work order.

Managing Excess Job Durations

Frontu handles situations where more jobs are added than the work order was in progress. Although an informational message indicating "Entered more time than calculated in work order" is displayed, users can still add jobs with longer durations. However, it is important to note that the added job durations exceed the overall work order duration. This message serves as a reminder for users to be aware of the potential discrepancy between added job durations and the work order duration.

Helper Management

When helpers are assigned to a work order, Frontu offers efficient management options. Users will see a checkbox labeled "Create job only for helpers." If this checkbox is marked, separate jobs will be created exclusively for the selected helpers, excluding the assigned user. Conversely, if the checkbox is not marked, separate jobs will be created for both helpers and the assigned user. Users can configure the automatic marking of this checkbox in the App settings within the web environment, allowing for customized workflow preferences.

Selecting Helpers and Modifying Details

Frontu simplifies helper selection and allows users to modify helper details during the entire work order-in-progress process. The helper field opens a list of all helpers assigned to the work order. Users can conveniently select one or multiple helpers from the list and click the button located in the right corner. Once a helper is selected, their information becomes visible in the job's form. Users have the flexibility to edit or remove helpers as needed throughout the work order execution. Similarly, the checkbox can be added or removed for separate jobs, providing granular control over the inclusion of helpers.

Saving and Tracking Jobs

Once all the necessary information is filled, users can save the job.

The assigned user will have visibility of the different jobs performed by various helpers or themselves. This information is not only visible within the application but also reflected in the PDF act, ensuring accurate.

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